Steps to Complete an Agreement

InitiationReviewNegotiationApprovalImplementation

Principal investigators (PIs) should contact the ICC at the earliest stages of a project to get questions answered and assemble a project development and negotiation team. Be sure to review the 10 Things Every PI should Consider for international projects. By submitting a preliminary proposal to the Office of Sponsored Programs, PIs automatically inform the dean, department head, and administrators and get some of the necessary sign offs.

ICC members will work with PIs, departments, and for complex projects, the dean's office to review the project plan, identify issues, answer questions, and develop a complete proposal for sponsor consideration. PIs will need to present project details to the International Advisory Committee (IAC).

A negotiation team that includes members of the managing department and the offices of Sponsored Programs (OSP), Major Agreements (OMA), the General Counsel (OGC), and Resource Development (ORD) as needed, will work with PIs to draft and negotiate an agreement. The negotiation team will work directly with the sponsor's business staff to facilitate the process.

ICC members will bring issues raised during the negotiation process to the Vice President for International or senior administration, as needed. Once these issues are resolved, the final scope of work and agreement for the international project will be routed for approval to the departments and deans in accordance with MIT's usual practice.

The ICC can help resolve issues encountered by PIs and departments during project implementation. Throughout that process, the IAC will monitor progress to assess and support MIT’s international activities.

Initiation

Principal investigators (PIs) should contact the ICC at the earliest stages of a project to get questions answered and assemble a project development and negotiation team. By submitting a proposal to OSP, PIs automatically inform Dean, Department Head and administrators and get necessary sign offs.

Review

ICC members will work with PIs to review the project plan, identify issues, answer questions, and develop a proposal. PIs will need to present project details to the International Advisory Committee (IAC).

Negotiation

A negotiation team, with members of the offices of Sponsored Programs (OSP), Major Agreements (OMA), the General Counsel (OGC), and Resource Development (ORD) as needed, will work with PIs to draft and negotiate an agreement.

Approval

Issues raised during the negotiation process will be brought to the MIT senior administration by ICC members. Once these issues are resolved, the appropriate office can sign off on the international project.

Implementation

The ICC can help resolve issues encountered by PIs and departments during project implementation. Throughout that process, the ICC will monitor progress to assess and support MIT’s international activities.